Through partnerships across the UK, youth programme Let Me Play organises the details of serious fun for young people, using premier bookings and programme management software

Let Me Play is a sports, education and outreach organisation that focuses on positivity through unique programmes and a deep commitment to child protection, anti-discrimination and equality. Let Me Play’s enthusiastic and professional team believes in the power of fun, designing all their programmes to engage as many young people as possible in wholesome activities that will help them to grow as individuals and have healthy and successful futures.

Established in 2004, Let Me Play began as a specialist residential sports camp. Through rapid growth and diversification, the organisation now provides coaching and teaching programmes for local authorities, charities, housing associations, colleges, academies, schools and individuals across the UK, delivers on government-funded projects and operates NEET Education Centres in London. Let Me Play’s focus includes four separate categories: education, residential summer camps, community projects, and school programmes.

Headquartered in Hammersmith, London, Let Me Play employs 40 full-time staff and up to 200 freelance contractors at peak times of year.

Simplifying for parents and staff
Let Me Play’s administrative staff knew that programme management software was a necessity for their growing organisation, but the solution they were using no longer supported their needs. While its bookings function was sufficient, a change in the vendor’s payment processing triggered Let Me Play to search for a solution that would deliver on all needs. Specifically, they wanted to ensure:

• A strong alignment with the Let Me Play brand

• A streamlined user experience

Then they found ACTIVEWorks® Camp & Class Manager. Let Me Play felt that ACTIVE Network understood sporting events and had built their system to be easy to set up and use. Transitioning to Camp & Class Manager was smoother than expected. With a few conference calls and access to chat with ACTIVE Network support staff to get help straightaway, all issues were ironed out quickly and they went live with their own branded registration page.

Parents and staff have been quick to adopt the new system, citing ease of use as a contributing factor. Camp & Class Manager has afforded the Let Me Play Team at least an extra 3 hours per week of productivity.

Reaching more young people with advanced reporting
Let Me Play is just getting started. In the weeks and months to come, they plan to dig deeply into the software’s advanced functions, especially analytics for daily numbers, breakdown of demographics per activity, bookings vs. actual attendance and ad hoc bookings. They are confident that Camp & Class Manager will provide more and more value as they go along, taking the burden off back-end administration so they can focus on reaching more young people.