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British Military Fitness
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Health Club Management

Health Club Management

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Health Club Management

Health Club Management

features

Overseeing the building work

Managing the construction or refurbishment of a new leisure building is an involved process, and it’s Alliance Leisure’s task to ensure that projects run smoothly, and are delivered on time and on budget. Project manager Graham Bryant of Savernake Property Consultants (retained by Alliance) explains

Published in Health Club Management 2014 issue 3
People will walk into a newly refurbished centre and say ‘wow’ because they see the change that’s been made, while we’re looking at those unnoticed things like scuffed ceiling tiles. We have the same attitude to snagging as if we were paying for the work in our own home

What is your role in Alliance Leisure’s development process?
We’re retained by Alliance to work on all their projects. Sometimes we come in at the very early stages of site investigations in our role as CDM (Construction, Design and Management Regulations) Coordinators to ensure any necessary risk assessments and method statements for the works are prepared and implemented. We also then manage the CDM process through the design and construction stages, which covers all aspects of Health and Safety.

But essentially our core work starts with preparing the building contracts for all parties, and then managing the whole building process through to completion.

Where does the process begin?
A key element at the front end is to make sure the JCT building contract is properly drafted, signed by all parties and in place before work starts on site. This contract will contain the contractors proposals for the works as well as the contract sum analysis. It’s highly important that the client not only understands what they are going to get, but how much its going to cost.

We also deal with any collateral warranties which ensure that Alliance’s clients have a legal route back to the main contractor, designers and in some cases, subcontractors. Alliance signs a direct contract with the main contractor, but their clients also need to have a route to these suppliers in the unlikely event that Alliance was no longer there.

How is the process managed?
We’re the Employer’s Agent, and we’re there to administer the contract.
Prior to works commencing on site we hold a pre-start meeting with all parties concerned, so we can agree processes, start and completion dates, and any practical issues. We’ll minute those meetings and distribute these to relevant parties.

Through construction we hold monthly progress meetings, and usually attend site fortnightly for a more informal inspection, to discuss any practical issues and ensure the contractor is abiding by the requirements of the specification, assessing whether works are on programme and checking on the quality of works undertaken.

How do you handle requested changes to the project?
It’s our job to manage such changes as well as to ensure effective cost control. If the client wants extra work done we’ll look at the building quotes to make sure the prices are appropriate and then liaise with the client as to the effect on the overall project cost should they wish to continue. At any one time in the project we’ll know what the exact costs are through the use of a formulated spreadsheet used to record all costs associated with the project, so there’s never a chance that costs will suddenly or unexpectedly overrun.

What are your other duties?
We’re responsible for managing the appropriate payments to builders, which typically happens on a monthly basis, as well as agreeing the final account.

Towards completion, we increase our site presence to once a week, and at completion we manage all the snagging, which is a vital part of the quality control process. This involves looking in minute detail for any defects. People will walk into a newly refurbished centre and say ‘wow’ because they see the general change that’s been made, while we’re looking at those unnoticed things such as scuffed suspended ceiling tiles, less than perfect mastic work, for instance. We adopt the same attitude to snagging as if we were paying for the work personally at our own home.

Is that the end of the process?
No, after completion Alliance normally operates a defects liability period of 12 months through the building contract. If any problems arise they are reported to us by Alliance’s client and we then liaise with the contractor to rectify them, which they’re contractually bound to do free of charge.

CASE STUDY

Managing the building process at Preston School, Yeovil

Alliance Leisure completed a refurbishment of Preston School in Yeovil, run by 1610 Leisure Trust, in September 2012. The project included an extension to an existing sports hall to create a fitness suite and dance studio, new disabled changing rooms, new reception area, and refurbished changing rooms to cater for schoolchildren during the day and leisure users outside of school hours. The main hall adjacent to the sports hall was also revamped.

As a dual use facility for the community, the building process posed a number of potential problems that consultant Graham Bryant says had to be carefully managed given the sensitivity of the site.

“The challenges of working on a school site are numerous. Firstly, getting building lorries and vans in and out of the site had to be properly managed from a Health and Safety point of view, and needed to be limited to certain times of the day without causing undue delay to the works.
“Secondly we had to ensure the safety of the children at all times and educate them about the dangers of a building site. The main potential problem was children accessing the area either out of curiosity or simply to retrieve footballs.

“We are always happy to get involved and conduct educational sessions with the school, although on this project the head teacher was very proactive about this.”

Bryant adds that there were also frequent scheduling issues to be taken into account so that building work, which took place between February and September, did not impact too much on the school programme. He says: “We tried to schedule major works around half terms and school holidays, and had to be sensitive around exam times. That could mean suspending work for a few hours so there was no noise for pupils, or planning for exams to be relocated to another place.

“It meant the project took a little longer than normal to complete, but everybody was delighted with the end results.”

Web: www.allianceleisure.co.uk Tel: 01278 444944

Follow the series

1. Scoping / Investigation
2. Conceptualisation
3. Viability assessment & full feasibility
4. Site investigation
5. Fixed price contracts
6. Overseeing the building work
7. Ordering phase
8. Client support (part 1)
9. Client support (part 2)

If you would like to get each issue of HCM magazine sent direct to you for FREE, plus the weekly HCM ezine, sign up now!
Building work at Preston School in Somerset included a revamped sports hall for use by pupils and the public
Building work at Preston School in Somerset included a revamped sports hall for use by pupils and the public
A new fitness suite and dance hall for use by pupils and the public
A new fitness suite and dance hall for use by pupils and the public
A new fitness suite and dance hall for use by pupils and the public
A new fitness suite and dance hall for use by pupils and the public
http://www.leisureopportunities.com/images/HCM2014_3Aleisure.gif
Part six of a nine-part series Managing the construction or refurbishment of a new leisure building is an involved process and it's Alliance Leisure's task to ensure that projects run smoothly, and are delivered on time and on budget.
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features

Overseeing the building work

Managing the construction or refurbishment of a new leisure building is an involved process, and it’s Alliance Leisure’s task to ensure that projects run smoothly, and are delivered on time and on budget. Project manager Graham Bryant of Savernake Property Consultants (retained by Alliance) explains

Published in Health Club Management 2014 issue 3
People will walk into a newly refurbished centre and say ‘wow’ because they see the change that’s been made, while we’re looking at those unnoticed things like scuffed ceiling tiles. We have the same attitude to snagging as if we were paying for the work in our own home

What is your role in Alliance Leisure’s development process?
We’re retained by Alliance to work on all their projects. Sometimes we come in at the very early stages of site investigations in our role as CDM (Construction, Design and Management Regulations) Coordinators to ensure any necessary risk assessments and method statements for the works are prepared and implemented. We also then manage the CDM process through the design and construction stages, which covers all aspects of Health and Safety.

But essentially our core work starts with preparing the building contracts for all parties, and then managing the whole building process through to completion.

Where does the process begin?
A key element at the front end is to make sure the JCT building contract is properly drafted, signed by all parties and in place before work starts on site. This contract will contain the contractors proposals for the works as well as the contract sum analysis. It’s highly important that the client not only understands what they are going to get, but how much its going to cost.

We also deal with any collateral warranties which ensure that Alliance’s clients have a legal route back to the main contractor, designers and in some cases, subcontractors. Alliance signs a direct contract with the main contractor, but their clients also need to have a route to these suppliers in the unlikely event that Alliance was no longer there.

How is the process managed?
We’re the Employer’s Agent, and we’re there to administer the contract.
Prior to works commencing on site we hold a pre-start meeting with all parties concerned, so we can agree processes, start and completion dates, and any practical issues. We’ll minute those meetings and distribute these to relevant parties.

Through construction we hold monthly progress meetings, and usually attend site fortnightly for a more informal inspection, to discuss any practical issues and ensure the contractor is abiding by the requirements of the specification, assessing whether works are on programme and checking on the quality of works undertaken.

How do you handle requested changes to the project?
It’s our job to manage such changes as well as to ensure effective cost control. If the client wants extra work done we’ll look at the building quotes to make sure the prices are appropriate and then liaise with the client as to the effect on the overall project cost should they wish to continue. At any one time in the project we’ll know what the exact costs are through the use of a formulated spreadsheet used to record all costs associated with the project, so there’s never a chance that costs will suddenly or unexpectedly overrun.

What are your other duties?
We’re responsible for managing the appropriate payments to builders, which typically happens on a monthly basis, as well as agreeing the final account.

Towards completion, we increase our site presence to once a week, and at completion we manage all the snagging, which is a vital part of the quality control process. This involves looking in minute detail for any defects. People will walk into a newly refurbished centre and say ‘wow’ because they see the general change that’s been made, while we’re looking at those unnoticed things such as scuffed suspended ceiling tiles, less than perfect mastic work, for instance. We adopt the same attitude to snagging as if we were paying for the work personally at our own home.

Is that the end of the process?
No, after completion Alliance normally operates a defects liability period of 12 months through the building contract. If any problems arise they are reported to us by Alliance’s client and we then liaise with the contractor to rectify them, which they’re contractually bound to do free of charge.

CASE STUDY

Managing the building process at Preston School, Yeovil

Alliance Leisure completed a refurbishment of Preston School in Yeovil, run by 1610 Leisure Trust, in September 2012. The project included an extension to an existing sports hall to create a fitness suite and dance studio, new disabled changing rooms, new reception area, and refurbished changing rooms to cater for schoolchildren during the day and leisure users outside of school hours. The main hall adjacent to the sports hall was also revamped.

As a dual use facility for the community, the building process posed a number of potential problems that consultant Graham Bryant says had to be carefully managed given the sensitivity of the site.

“The challenges of working on a school site are numerous. Firstly, getting building lorries and vans in and out of the site had to be properly managed from a Health and Safety point of view, and needed to be limited to certain times of the day without causing undue delay to the works.
“Secondly we had to ensure the safety of the children at all times and educate them about the dangers of a building site. The main potential problem was children accessing the area either out of curiosity or simply to retrieve footballs.

“We are always happy to get involved and conduct educational sessions with the school, although on this project the head teacher was very proactive about this.”

Bryant adds that there were also frequent scheduling issues to be taken into account so that building work, which took place between February and September, did not impact too much on the school programme. He says: “We tried to schedule major works around half terms and school holidays, and had to be sensitive around exam times. That could mean suspending work for a few hours so there was no noise for pupils, or planning for exams to be relocated to another place.

“It meant the project took a little longer than normal to complete, but everybody was delighted with the end results.”

Web: www.allianceleisure.co.uk Tel: 01278 444944

Follow the series

1. Scoping / Investigation
2. Conceptualisation
3. Viability assessment & full feasibility
4. Site investigation
5. Fixed price contracts
6. Overseeing the building work
7. Ordering phase
8. Client support (part 1)
9. Client support (part 2)

If you would like to get each issue of HCM magazine sent direct to you for FREE, plus the weekly HCM ezine, sign up now!
Building work at Preston School in Somerset included a revamped sports hall for use by pupils and the public
Building work at Preston School in Somerset included a revamped sports hall for use by pupils and the public
A new fitness suite and dance hall for use by pupils and the public
A new fitness suite and dance hall for use by pupils and the public
A new fitness suite and dance hall for use by pupils and the public
A new fitness suite and dance hall for use by pupils and the public
http://www.leisureopportunities.com/images/HCM2014_3Aleisure.gif
Part six of a nine-part series Managing the construction or refurbishment of a new leisure building is an involved process and it's Alliance Leisure's task to ensure that projects run smoothly, and are delivered on time and on budget.
Latest News
Publicly listed operator, The Gym Group (TGG) says it has retained 80 per cent of ...
Latest News
PureGym's operations in Europe have helped the business through the UK lockdown, according to CEO ...
Latest News
Following its announcement that grassroots sport could restart on 11 July and that gyms and ...
Latest News
Industry body ukactive has launched an Independent Operators' Steering Group, catering for members who run ...
Latest News
The UK's fitness industry can finally get back to business on Saturday 25 July, following ...
Latest News
HCM understands a decision on reopening dates for gyms and also for spas will be ...
Latest News
Interest in gym reopening in England is reaching fever pitch, with an announcement expected any ...
Latest News
Exercising increases levels of a protein hormone secreted by the bones which has a powerful ...
Latest News
A free-to-access training platform has launched to help the sport and fitness workforce confidently return ...
Latest News
Glasgow Life, which runs leisure and culture facilities on behalf of Glasgow City Council, has ...
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Fitness equipment firm Nautilus Inc is looking for a buyer for its commercial equipment brand ...
Featured supplier news
Featured supplier: Let's get restarted: Physical Company offers advice on keeping gym members safe
As countries around the world gear up to relax their lockdown rules, there remains a question mark over gyms and studios, which in many markets will be one of the last sectors to be given the green light.
Featured supplier news
Featured supplier: Incorpore and MoveGB ink groundbreaking partnership to transform corporate wellness offering
Incorpore and MoveGB have entered into a landmark partnership, combining the UK’s largest provider of corporate gym memberships with the nation’s biggest network of classes.
Video Gallery
Technogym mywellness app
Technogym
Improve your training experience. All your data in a single app. Read more
More videos:
Company profiles
Company profile: Safe Space Lockers
Safe Space have over 25 years of experience in the UK leisure and fitness industry, ...
Company profiles
Company profile: Premier Software Solutions Ltd
Premier Software was founded in 1994 and has proven experience developing business management solutions specifically ...
Catalogue Gallery
Click on a catalogue to view it online
Directory
Independent service & maintenance
Servicesport UK Limited: Independent service & maintenance
Skincare
Comfort Zone - Davines S.p.A: Skincare
Fitness equipment
Healthcheck Services Ltd: Fitness equipment
Trade associations
International SPA Association - iSPA: Trade associations
Spa software
SpaBooker: Spa software
Gym flooring
REGUPOL/Berleburger Schaumstoffwerk (BSW): Gym flooring
Whole body cryotherapy
Zimmer MedizinSysteme GmbH / icelab: Whole body cryotherapy
Fitness software
Go Do.Fitness: Fitness software
Lockers/interior design
Crown Sports Lockers: Lockers/interior design
Exercise equipment
Star Trac / Core Health & Fitness: Exercise equipment
Property & Tenders
Greywell, Hampshire
Barnsgrove Health and Wellness Club
Property & Tenders
Derby City Council
Property & Tenders
Diary dates
21-24 Sep 2020
Loews Coronado Bay Resort, Coronado, United States
Diary dates
22-23 Sep 2020
Heythrop Park, United Kingdom
Diary dates
17-23 Oct 2020
Pinggu, Beijing, China
Diary dates
27-30 Oct 2020
Messe Stuttgart, Germany
Diary dates
03-06 Nov 2020
Online,
Diary dates
27-28 Nov 2020
Athena, Leicester, United Kingdom
Diary dates
23-26 Feb 2021
IFEMA, Madrid, Spain
Diary dates
03-04 Mar 2021
NEC, Birmingham, United Kingdom
Diary dates
03-06 Jun 2021
Expo Centre & Riviera di Rimini, Italy
Diary dates
16-17 Jun 2021
ExCeL London, London, United Kingdom
Diary dates
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